Warp It

• Items that can be reused through Warp It
  • Furniture
  • Fixtures and fittings
  • Office consumables (such as stationery and ink jet cartridges)
  • Supplies and equipment that are in good and safe working order

  Items excluded from this process are Electrical and Computer equipment. Subscribers must abide by the terms and conditions.

  Please note, items with a FAR number must be redeployed/ disposed of in accordance with the ‘Fixed Asset Register User Procedures’ requirements.

• Register and Login

  Log on to  and register to set-up an account, have a browse and ‘claim’ any items you would like for internal/ university use or upload any items you no longer have use for.

  Items that remain unclaimed will be released for ‘personal use’.  You can also create a ‘wishlist’, and receive a daily/weekly ‘roundup’ email of available items, that you might be interested in.

• Uploading equipment to Warp It

  University staff members upload the information about the equipment they are donating.

  The upload process is very easy (see the guidance document).

  You must obtain permission from your line manager before either contributing or claiming items via Warp It.

• After listing an item on Warp It, how long do I have to keep it in situ?

  A minimum of four weeks if possible – if you cannot store the item for this time period please contact the campus Facilities Services Manager to see if alternative storage is available.

• Claiming unwanted resources for internal/University use

  The unwanted item should be posted on Warp It for internal/ university use only for a minimum period of two weeks.

  During this time, staff can claim the item for use in their area.

  Please review the Warp It process flow for further details.

• Unwanted resources that are not claimed for internal/ University use

  If the item is not claimed for internal/ university use after a period (a minimum of two weeks) of advertisement on the portal, it will be available for a further period (a minimum of two weeks) both for university use and for staff to claim for ‘personal use’.

  Staff can claim the item for personal use by paying a small donation to the Student Hardship Fund via PayPal and then arranging with the donor to collect the item and take it home.

  Personal use claimants must complete a personal use form and give a copy of the form to the donor prior to taking the item home.

  Please review the Warp It process flow for further details.

• What does the claimant need to do once they receive the claimed item?

  The claimant should log back into the system and mark the item as ‘collected’.  This is the case for both internal/ university use and home use.

• What happens if unwanted resources are not claimed for university use or home use?

  All unclaimed items (i.e. expired items) must either be re advertised or deleted from the system by the donor.

  Where any unclaimed items are to be deleted from the system and require collection and disposal, the donor should make the necessary arrangements via the Estates Services Helpdesk, via the staff portal, in the normal manner.

• Trading personal goods

  Staff may not trade their own personal goods on the system.

• Items which are broken, soiled or have missing parts?

  Please dispose of heavily soiled or faulty items in normal manner.

Transferring items

• Who is responsible for arranging the transfer and transport of items claimed by departments for internal/ University use?

  The collection of items for transfer within the same campus is to be arranged between the donor and the claimant.

  It is the claimant’s responsibility to arrange collection of the item/equipment. Where large/ bulky items have been claimed, porterage assistance can be requested via the Estates Services Helpdesk.

  Please ensure the Warp It item reference number (REF:) is quoted on the Helpdesk request.

  Where a staff member wishes to claim an item for internal/ university use which is available on another campus, they must make the arrangements for the collection and transfer themselves i.e. the University will not complete any inter campus movements.

• Who is responsible for arranging the transfer and transport of items claimed by staff for personal use?

  The transfer and transport of items claimed by staff for personal use must be arranged with the donor.

  Where large/ bulky items have been claimed which may be difficult to transport, a Estates Services Helpdesk request should be raised giving a minimum of three working days' notice for porterage assistance in transporting it to an agreed pick up location.  It is the responsibility of the claimant to bring assistance and a suitable vehicle for transporting the claimed item(s).

  Please ensure the Warp It item reference number (REF:) is quoted on the Helpdesk request.

• Who is responsible for ensuring that the items being transferred are usable, safe and appropriate?

  It is the responsibility of the donor to ensure that items are described correctly.

  It is the claimant’s responsibility to ensure that the item/equipment is safe and appropriate before using.

  All users must agree with the Warp It terms of use before a transaction takes place.

• What happens if the item that is transferred is then unwanted by the claimant?

  It is the claimant’s responsibility to re-advertise the item.

Warp It savings

• The financial savings of Warp It

  Each item is given an average replacement value using public sector contract prices.

  Each item is also given a waste disposal financial value.

• The reuse/recycling rate/weight

  An average weight is given to each item using established references.

  Every transaction/ item that is reused is added to the running reuse total which is measured in KG.

• The carbon emissions savings of items transferred

  Every item transferred saves on carbon emissions because a new item does not have to be purchased.

  Each item is given carbon dioxide equivalent (CO2e) value (KG) using established references and methods.