Research Ethics and Integrity

We have an Ethics Filter Committee and consider ethical applications from staff, PhD researchers and taught postgraduate or undergraduate students. The Chair of the Law Filter Committee is Dr Anne Smith.

The University’s policies and related ethics forms are available online, along with the different categories of research involving human participants.

Research in Category A can be approved by the Ethics Filter Committee. Research in Category B needs to go to the Filter Committee and the University Ethics Committee. Most research in our unit either does not involve human subjects or fits into Category A or B.

Note that before submitting to the Filter Committee, researchers need to secure a peer review of proposed research using form RG2; this peer review should be carried out by a staff member not part of the research team. The Filter Committee can expedite this and conduct the peer review itself if the Chair approves.

The Committee considers applications throughout the year, so please do contact the Chair to discuss a submission. Bear in mind also that the Filter Committee may need to refer some applications also to the University Ethics Committee (UREC).

UREC meets about 10 times a year to consider applications. Typically they interview researchers about their proposals; one of the supervisors must attend UREC with the PHD researcher as it is the supervisor who is the PI/Co-I on the submission. The deadlines are available at the website above.

Ethics forms

For ethical approval there are several different documents you will need to prepare. At a minimum they usually include:

  • The RG1A form
  • A research protocol. The research protocol needs to be about 3-5 pages and include a short background, the aims / objectives  of the research, details on the methodology (including case selection,  methods and data analysis) and a short bibliography.
  • An interview schedule detailing questions; these may be indicative and it may be that you need different sets of questions if you are interviewing different types of participant.
  • A participant information sheet. This explains the research in terms a non-specialist can understand, and outlines the participant’s role in the research, and who is doing the research.
  • A consent form.

The peer reviewer will need to complete an RG2 form before the ethics application can go to the Filter Committee.

Law Research Area

We are an international and multidisciplinary team of researchers addressing contemporary legal problems including how law deals with the transition from conflict or oppression (transitional justice), how to use the law to promote social justice and protect human rights, how new technologies are affecting the legal professions.

Law  image

Law

Our law research excels in multiple areas, addressing major societal challenges at local and global levels.

Subject Specific Training

Every semester the Research Director, Postgraduate Tutor and PhD researchers meet to discuss unit level training needs and general PhD activities. This is in addition to more regular informal discussions, and participation in any other meetings.

This process is demand-led based on what PhD researchers articulate as their needs. Typical events include

  • December: Mock presentations for the initial assessment review in January
  • Spring: a seminar or workshop on research methods and / or research ethics
  • As requested: feedback sessions on ethics documentation
  • Mock viva in preparation for the final viva (ask your supervisors to arrange this)

We have also supported the organisation of PhD-led events such as PhD conferences or workshops. PhD researchers have organised a number of conferences, frequently working with colleagues in ASPS or in other universities eg TCD, QUB etc.

We have supported in-person writing retreat pre-pandemic and online writing retreats during the pandemic.

PhD researchers frequently audit relevant masters level classes. Discuss the desirability with the research supervisors and contact the relevant module coordinator in advance to see if this is possible.

Every year, two or three TJI PhD researchers organise the sessions entitled ‘What’s the Craic?’. Held on a particular day of the week, the informal discussions and talks bring the faculty, researchers, and masters students together to discuss work in progress, reflect on fieldwork, and hear draft conference papers.

Traditionally the format of the sessions is ‘brown bag’ (bring your own lunch).

The sessions focus not only on particular research topics, but also on sharing useful tips and insights, such as publishing while writing a PhD or strategies on job searching. The sessions are held in-house, the invitation is restricted to the research community of Ulster University to allow for a comfort of sharing the work in progress and personal reflections in collegial and non-judgmental atmosphere.

Read more about the 2020-2021 session and the 2019-2020 session.

Health and Safety

Fire and safety regulations and emergency procedures are available to be viewed online.

Occupational health - procedures and resources are available concerning health, well-being and stress.  The Occupational Health team are always available to help.

Equality and diversity and dignity at work policies and other helpful information are at also available online.

Student wellbeing offer a wide range of support options including financial advice, counselling, advice on reasonable adjustments, etc. Student support also operate a hardship fund which PhD researchers can access in exceptional circumstances.

The Law School has a small fund to help students including PhD researchers. Dr Esther McGuinness manages this.

Inspire: Confidential support with relationship, addiction, financial, legal, medical and other matters. Advice and counselling is available 24-hour (free phone number 0800 028 5510).

Chaplaincy services are available on all campuses.

PhD researchers should be aware that they can raise issues with their supervisors, Postgraduate Tutor, Research Director, Head of School or the Doctoral College. Staff members will signpost researchers to appropriate help if not in a position to provide any themselves.

Staff are reminded that there are training modules on several of these issues (health and safety, equality and diversity, disability awareness, mental health first aid, as well as research integrity and doctoral supervision).

Ulster University has teamed up with technology firm CriticalArc to provide SafeZone, a free new app for students and staff that connects you to the University security team if you ever need urgent help, first aid or if you have an emergency while on campus.

Travel and Procurement Procedures

Researchers with a DfE or VCRS award can access research travel and support monies (RTSG). The cost centre for this is 75468U.

From time to time, the Research Director may also support PhD researcher needs. This depends on the state of the budget, though individual researchers can always make a case for support. The cost centre for this is 75403Q.

Prior Approval

To arrange travel or other expense, PhD researchers will usually need to apply for Prior Approval through the Digital Claimant Portal.

Once the Prior Approval is approved, this will generate a prior approval (PA)  number and a nominal code.

The cost centre, PA number and nominal code can be used to book travel through Selective Travel, the University’s travel agent.

The University's Insurance Policy

When Travelling on University Business it is important to secure prior approval as this triggers the University's Insurance Policy.

PhD external grants

PhD researchers sometimes secure external grants e.g. SLSA fieldwork grants or conference grants.

To access these funds it will be necessary for the researcher’s supervisor to set up a cost centre.

The supervisor and researcher should fill out an external grant proposal form on Worktribe, get this signed by the relevant Research Director and Head of School. It then goes to Research and Impact who will set up a cost centre.

Demonstrating and Teaching Opportunities

The Doctoral College Researcher Development Programme includes modules designed to help you develop teaching skills in higher education and to help with accreditation. Please do check the training available on PhD manager.

The Law School and the School of Applied Social and Policy Sciences regularly have teaching opportunities that suit our PhD researchers. Please contact the relevant Associate Head of School to express any interest in teaching.

It is important to balance any teaching commitments with the priority of progressing the PhD so do discuss the desirability of taking on teaching (including how much and when) with your supervisors.

Assessment Seminars

There are three internal assessments, prior to the PhD viva, during the PhD process: Initial assessment, confirmation assessment and final assessment. These are progress seminars and are important opportunities for constructive feedback and engagement.

This guidance should be read in conjunction with information on the Doctoral College website.

The panel is empowered to make recommendations concerning the direction of the work and/or re-assessment after an agreed period.  The process is managed through the PhD Manager and supported by the Faculty Postgraduate Secretary.

The panel will consist of two staff members who are not on the supervision panel. The Chair of the panel is responsible for chairing the meeting and writing up a report on the PhD Manager.

Role of Chair

In advance of the progress seminar each panel member will be sent a package containing a schedule (with details of venue, timetable, panel composition, researchers presenting, and supervisors as well as whether they are presenting seminar 1, 2 or 3) and also the written submissions made by each researcher.

All panel members including the Chair should read the written submissions in advance of the seminar.

On the day the Chair should arrive a few minutes early, make any necessary introductions and check that the room is in order (the Faculty postgraduate secretary makes all room bookings, arranges teleconferencing/IT facilities etc).

Researchers should be greeted on arrival and introductions made. Supervisors are always invited to progress seminars but do not have to attend. The Chair should explain the format of the seminar, and should note in particular the time allowed for the presentation, alerting the researcher when this is almost up and asking them to finish if they overrun by more than a few minutes.  Researchers presenting their first seminar have 15 minutes to present and 15 minutes for questions from the panel.  Those presenting 2nd and 3rd seminars have about 20 minutes, with 15 minutes for questions from the panel.

When the researcher has presented the Chair should lead the questioning, then invite colleagues to ask questions.  Although it is not usual for supervisors to question their own researchers extensively, it is allowable for them to ask some questions. Again the Chair should monitor the timing.  When the questions have been completed the researcher should be asked to leave so that the panel can discuss the presentation and begin to complete the necessary paperwork. The panel may call the researcher back for informal feedback if time allows but it should be stressed that they will receive written comments from in due course.

In general the Chair is there to ensure that the seminar is conducted in line with the timetable and in an appropriate manner.

Written reports will be required from panels at each of these seminars, and problems in relation to any of the above should be detailed and recommendations for action included: this may include a recommendation for re-assessment within a specified time period.  Reports must be submitted by the Chair of the panel  to the Faculty postgraduate secretary within one week of the seminar date.

N.B. Panels should ensure that any extenuating circumstances (e.g. illness etc.) which may have hindered a researcher’s progress, have been recorded and brought to the attention of the Research Director and the University’s Doctoral College. Recommendations regarding action in respect of this should be included in written reports.

Thesis Format

The standard legal citation method is the OSCOLA system.

As well as the general guidance on OSCOLA there is a one-page guide on international law sources. The Library also has guidance on law citing.

Depending on your exact topic and after discussions with supervisors you may want to use the author-year (Harvard) referencing system.

Please do familiarise yourself with the system you choose early in your project and take note of all you need to use it properly. This will save you time later making sure you do not need to go back and find again all the details.

Whichever system you use you will have to include, where appropriate, precise references to the exact page or paragraph for any citation (‘pinpoint’ referencing).  These pinpoints belong in any footnote or in-text citation.

Reference management system

You may want to use a reference management system to manage your sources, keep notes, produce bibliographies etc.  The University support Refworks for this purpose. Other programmes are available such as Mendeley, Endnote, Zotero.

Publishing and Your Research Profile

We share the successes of our PhD cohort and recent PhD graduates.

Please do inform the Research Director and Administrative Excellence Executive Assistant of important achievements like publications, conference presentations, prizes, grants so that these can be shared on the website and across the different social media platforms as appropriate.

We are also keen to hear from alumni of our PhD programme so do get in touch when you have major news to share.

Under the PURE system PhD researchers can and should update their personal profile, publications and activities.

For now the standard webpages also remain and PhD researchers should consult with the Research Director as to what is required for these.

ORCID

Consider registering for ORCID. This provides researchers with a unique identification which enables them to be identified across different platforms despite variations in names (changes in names or use of initials etc).

ALCS

Register your publications at ALCS and receive payments for copyright use made of your publications

Professional associations

You may want to join a relevant professional association. These frequently have discounted rates for PhD researchers and offer a range of benefits (newsletters, annual conferences, access to prizes, scholarships etc).

You might also want to consider joining the UCU union: